Q: What are West Coast Exhibits hours of operation?
A: West Coast Exhibits is open Monday thru Friday 8am-4pm PST.

Q: Does you offer turn-key prices?
A: Yes. West Coast Exhibits can provide turn-key prices on any rental exhibit or custom exhibit if needed.

Q: Can West Coast Exhibits offer Popup displays, POP displays, portable kiosks or banner stands?
A: Absolutely. West Coast Exhibits can offer any small display needed and most of our displays come with a lifetime warranty. To learn more information on our small displays please contact us.

Q: Can West Coast Exhibits offer storage for my exhibit?
A: Yes. West Coast Exhibits can store any client product or exhibit. Contact us for more details on our storage capabilities.

Q: Do you offer custom fabrication on an exhibit, kiosk, or something else custom?
A: Absolutely. West Coast Exhibits can provide custom fabrication for any client need. Our fabrication is top-notch and our prices are very completive.

Q: Are you able to design and produce my exhibit graphics?
A: Yes. West Coast Exhibits has full graphic production capabilities and on hand graphic design team. Our team can design any custom graphics needed and produce your graphics with amazing quality and color matching.

Q: Can West Coast Exhibits offer I&D services?
A: Yes. West Coast Exhibits can provide Installation, Dismantle and supervision of your exhibit on the show floor.

Q: I plan on renting an exhibit for numerous trade shows; can you give me a price break?
A: Yes. West Coast Exhibits can offer one year, two year or even three year show contracts saving you money when doing multiple shows.

Q: Can West Coast Exhibits provide service outside of Las Vegas?
A: Absolutely: West Coast Exhibits can provide exhibits, kiosks, custom fabrication, I&D services, shipping and even graphic production in any state you may need us. Your needs are not bound to Las Vegas and our services are not either!

West Coast Exhibits added this section to help the general public understand the industry terms in order to better help them when facilitating an exhibit or exhibiting a trade show. These terms are in no particular order.

Warehouse Handling – Warehouse Handling is the charge for the preparing of your exhibit for shipping to the show and receiving your exhibit after the show.  This charge is common on all exhibits no matter if they are client owned or rentals. West Coast Exhibits, however, does not charge any material handling on rental exhibits. Just another way West Coast Exhibits saves you money!

Drayage – Drayage is the industry term for Material Handling. This is the cost for the exhibit appointed contractor to bring your product and exhibit to the trade show booth space. Drayage is usually billed by weight.

Transportation – This is the cost for your exhibit to be shipped from the exhibit house to the convention hall. Transportation costs can vary depending on weight of an exhibit, distance traveled, and if client product is included.

I&D – I&D is short for Installation and Dismantle. I&D is the charge for appointed labor to setup your exhibit and dismantle it after the show is over. I&D charges are more expensive on the weekends (usually double) and holidays (as much as triple).  West Coast Exhibits will work with clients and show management, in order to have show site labor fall on a normal billing weekdays if possible. 

Electrical Labor – This is the charge for the electricians to install and dismantle any electrical need in your exhibit. Electrical labor charge will vary depending on how time and materials.

Electrical Service – This is the charge for the power to be run to your booth space and will vary depending on how many amps are needed in the exhibit.

Turn-Key – Turn-key is the term used when an exhibit house includes everything in your estimate. Turn-key pricing includes everything expect drayage, electrical labor and electrical service.  West Coast Exhibit can provide turn-key estimates if needed and usually promotes turn-key estimates on all rental exhibits.

Floor Work – Floor work is the term used when the electricians drop the main line in your booth space and run extension lines to every area that electrical plug-ins are needed before the exhibit itself is installed.  Floor Work is usually done before anything including the exhibit flooring.

Booth Work – Booth Work is the term used for the electrical labor to install all electronic devices after the exhibit had been installed. Booth Work is usually done after the exhibit is built.

West Coast Exhibits will ad more terms in the future.

www.westcoastexhibits.com

There are many factors when exhibiting a trade show in Las Vegas that the general public doesn’t know. There are many charges when exhibiting at a trade show but in order to not confuse you, I will only talk about the basic ones. This blog is great for anyone new to the trade show industry or exhibiting for the first time.

The first thing that happens before you can even exhibit is to find the right trade show that is suitable for your company. There are literally thousands of trade shows a year in every industry imaginable. All trade shows can vary on cost for the booth space and amount of attendees the show is projecting. Usually the more attendees a show has the more potential clients you may have. Make sure you look at all the factors at each event before deciding on the trade show you want to exhibit at.

Now that you have found the trade show you want to exhibit at, the next step is to think about overall budget you are willing to spend. Overall budget is going to be based on items like; airfare, hotel stay, shipping product to the show, cost of the booth space, cost of the exhibit, ect. Once you have an overall budget you can narrow down the budget you are looking to spend for the exhibit itself.

Now that you have the exhibit budget, there are many factors that come into play before you can facilitate your exhibit. If you own an exhibit already you will have the cost to ship it the convention center of its not stored locally. If you are looking for a rental exhibit from a local company, you will still pay to have the exhibit shipped in but it will be a local charge and shouldn’t cost much.

Now that you have your estimate for your exhibit shipped to the convention center, you have to think about Material Handling Charge. Material Handling, also known as Drayage, is the charge for the general contractor to take your exhibit and client product off the shipping trucks and moved to your exhibit space. This charge usually goes by weight. Every show has a different Material Handling so make sure you read your paperwork ahead of time to know what your estimated bill will be.

Another charge you have to factor in is Installation and Dismantle of your exhibit on the show floor. Nevada is a UNION state, which means your exhibit labor has to have union workers doing the work. You are not going to be able to hire someone off the street to setup your exhibit. Fortunately West Coast Exhibits works with the unions and will be able to facilitate our own union labor for installation and dismantle of your exhibit without any issues.

You have your space, exhibit, product and labor, now its time to think about your electrical service and electrical labor.

Plugin’s for Lights, LCD Screens, Microwaves, Steamers, laptops or a fridge, fall under electrical service. This is the cost for the electricians to wire the plugs and have enough amps to run everything you want to stick in your exhibit. This paperwork, like all the others, is done ahead of time so neither you nor the electricians run into any issues.

Once your exhibit is setup, the power is run and your ready to attach the lights, LCD screens, computers, ect…. Electrical labor charge comes into play. Because we are a union state, union certified electricians have to connect everything electronic.

Now you should be well on your way with a little more knowledge on what to think about and what charges to look for when facilitating your exhibit and floor space.

I know this sounds like a lot of work, and it usually is but West Coast Exhibits will help you every step of the way. We will provide you with estimates on all the charges before you even sign a contract to purchase or rent an exhibit leaving you with no surprises on the show floor.

Contact us today to facilitate your next exhibit. www.westcoastexhibits.com

This is a quick blog on the advantages and disadvantages of purchasing a custom exhibit verses renting one. If you not sure which way to go, this article should help. There are many factors between the two. I will do my best to try to explain each factor.

Advantages of owning an exhibit:

1. Your exhibit can be totally custom. There are no limits to the exhibit design. Your company colors, look and feel can be translated into your 3d marketing approach. If you have a specific need that has to be built into the exhibit, it can be.

2. When you own your exhibit you know what you’re getting every time you do a trade show. It is like a well-oiled machine. There is more planning on the front end for the first time exhibiting but every show there after should run smoother.

3. You know all your expenses after the first show and should be able to determine next years projected budget. This makes all your paperwork easier to do when exhibiting at the next trade show.

4. If you have a great marketing message that you want to showcase for a minimum of 3-5 times, then purchasing an exhibit is the way to go. Most exhibits only last 3-5 times before minor repairs may need to be made.

5. You own it!

Disadvantages of owning an exhibit:

1. You have to store your exhibit, and if its not stored locally you have to pay to have it shipped for every trade show. Depending on the size of the exhibit, this can accrue a large expense.

2. You are locked in to the exhibit design. If you need to make major changes to the booth, such as changing exhibit size, this can be very costly when having to build new parts.

3. If there is major damage to the exhibit, you will need to expense the repairs before the next show. Simple wear and tear of an exhibit can become costly if the exhibit design is constantly changing.

4. If you are changing your marketing message every year, then purchasing an exhibit doesn’t make sense.

5. Purchasing custom exhibits can be very expensive depending on exhibit design.

Advantages of renting an exhibit:

1. You can change the design year to year as much as you like. Rental exhibits are like building blocks and can change to any configuration you so choose. You can use a rental exhibit as many times as you want and never have to worry about the design getting old.

2. You don’t have to pay storage on a rental exhibit.

3. If the exhibit gets damaged over the course of the trade show, you don’t have the worry of having to pay to have parts fixed. Your exhibit house will accrue this cost directly.

4. The cost of a rental exhibit is far less out of pocket then a purchased custom exhibit.

Disadvantages of renting an exhibit:

1. Your exhibit will not have a custom look. All rental parts usually come in standard sizes and shapes so they are interchangeable and very easy to rent again in another exhibit.

2. You may have difficulty trying to integrate a custom product in your exhibit. Since parts are standard, your exhibit limits will be dictated by standard sizes.

3. You do not own your exhibit.

The BEST solution is to facilitate, what I like to call, a 60/40 exhibit. In simple terms 60/40 exhibits means you would rent 60% of the exhibit and purchase 40%. It can be any Here is the advantages to 60/40 exhibits.

1. You only have to purchase the custom components of your exhibit that make your marketing message unique. The rest of the exhibit is rented. You will be able to showcase any custom product or marketing message into parts you own.

2. By having 60% of the exhibit rented, you are no longer locked in to a certain configuration or design. You will be able to change the exhibit from show to show with ease. 60/40 exhibits can be used as many times as you would like knowing your basic wear and tear on your exhibit will be minimal.

3. You only have to pay storage on the custom exhibit parts that you own.

4. You will only have to pay a refurbishing fee on the custom parts and not the whole exhibit saving you money.

5. You own 40% of the exhibit.

6. There are no disadvantages to a 60/40 exhibit.

60/40 exhibits are really the best way to go if your on a tighter budget, want a more custom look then an average rental and still undecided on where your company maybe heading in the near future. I have seen clients in the past with 60/40 exhibits that they have used to 10 years with minimal costs to them every year.

I hope this information was informative to all that read it. Please feel free to ask any questions that you would like and I will do my best to help you. If you would like to inquire more about custom exhibits, rental exhibits, or 60/40 exhibits, please contact West Coast Exhibits today!

www.westcoastexhibits.com

We added this short blog because we get a lot of clients that don’t understand the difference between Floor Work and Booth Work on their electrical forms. It’s very simple to understand.

When the electricians install all the wiring of the exhibit in the booth space before all the carpet is down, is called “Floor Work”. They will run extension cords and lines from a main plug also known as a “Doghouse” to all the respective areas of the exhibit. Everything electronic device such as lights, LCD screen, and laptops that need to be plugged in, will need a line run from the doghouse with the correct amount of amps. Most floor work is done first before anything.

After the floor work and the exhibit has been built, the electricians will need to come back to your exhibit to install all the electronic devices such as lights, and LCD screens. This is called “Booth Work”. Booth work on the average exhibit is usually done towards the end of the exhibit setup.

Hope this helps….

Booth Configurations

Booth configuration is not as complicated as you would think, but knowing what your talking about can help tremendously when facilitating a exhibit or exhibit space. There are 5 different exhibit configurations all with there own set of rules.

In-Line Booths. These booths have only one side exposed to an aisle and have at least two adjacent neighbors on both side of the booth. Booths are commonly 10’ wide and 10’ deep. Usually In-Line booths have a line of site rule, an electrical easement of 9” and a height restriction of 8’. Every show is different so make sure to check the show regulations exhibit rules.

In-Line Corner Booth. These booths, also known as Perimeter In-Line Booths, have two sides exposed to an aisle and have one adjacent neighbor on either side of the booth. Booths are commonly 10’ wide and 10’ deep and usually follow the same guidelines as In-Line booths.

Island Booths. These booths can be any size and are exposed to aisles on all four sides of the booth with no adjacent neighbors. Exhibit, and signage are usually permitted to the maximum height restrictions for the show. Most Island exhibits are permitted the use of hanging signs depending on the show rules.

Peninsula Booths. These are booths that have three sides exposed to aisles and one side adjacent to neighbors. They usually share the same show rules as an Island Booth but every show is different so check the rules.

Split Island Booths. These booths are Peninsula Booths, which share a common back wall with another Peninsula Booth. They usually share the same show rules as an Island Booth but every show is different so check the rules.

Now that you have a better idea of booth configuration, it should make it easier for you when finding a space on the trade show exhibit floor.